Integrated document management requires due document management training

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Documents form an inevitable part of the smooth functioning of an
organization. The documents can be created in the electronic as well as
paper based format. The electronic documents could be carrying the
texts, or even the images, videos and even the sound files. The requirements document management,
therefore, have to depend on the type of the file format as well as the
relevance and the requirements of frequent retrievals of these
documents.

Why shall there be requirements document management? What are the main
feature so of the integrated document management? The needs for the
same are many. These are organized and kept in a well indexed manner so
that these can be retrieved, amended and updated easily. Then, these
are stored in the most secure of locations or facilities and in the
most secure way. Ensuring their security is the primary feature of the integrated document management
which makes use of the different storage media for the same. With
multi-media storage options, the chances of losing the documents or the
data are reduced considerably. Though security is important, it is
equally important that these documents are retrieved easily and by the
pre-designated people. At no stage shall the want of the appropriate
documents affect the smooth functioning of the organization.


The organizations which are in the public dealing and hold sensitive
data are required to comply with the legal requirement of the document
management so that whenever there is any problem, it can safeguard its
own position by proving that all the reasonable care and diligence was
used to make the most suitable system of document storage.


What does the integrated document management
approach entail? It does entail making use of the different storage
media like the web-based document storage, microfilms, optical media,
even the paper based document storage and a number of other forms for
storing the data or the documents. It seeks to ensure that the storage
of different documents is done on different media depending on the
respective properties of life of storage, ease of retrieval as well as
importance of the documents. The integrated approach ensures that the
management of documents is done efficiently and in a well planned way.
The more important documents can be stored on more than one media
whereas the others can be stored for sometime. Even the destruction of
the documents as per the prescribed policy guidelines and legal
provisions is also covered as a part of the management process.


To manage the documents of the organization, right from their creation
through their indexing, organization, storage and re-distribution,
there are many software and instruments or machines which can be used.
Computer based software for the web document storage management
requires a document management server. Since it is quite a complex
task, there are specialists who under the document management training
by being doing the specialised courses for the same.


The document management training
can give a person a practical insight into what all methods exist for
integrated document management and how shall each of these be used?


More: http://www.hsengine.com/s_management.html